Design Review Questions

When replacing an existing fence with a fence that will have the same placement and uses the same material and same design a design review application is not required. If your plan is to change the design, material, and / or placement of the fence than a design review application is required prior to starting work.

Not as long as you replace it with the same material, style and color as currently installed. If you are planning to replace your wooden garage door with a metal garage door please submit a design review application. Remember the garage door color must match the house trim color which is Stream.

If you are planning on painting your house the same colors than the only thing that you should do is first check the Authorized Exterior House Paint Colors document found on the Design Review Page of this website to obtain the correct paint color name, number and authorized suppliers. If you choose to attempt to match the color using another supplier please contact the Site Manager to provide a paint match sample prior to purchasing the paint. Do not use the Authorized Exterior Paint Color Document to match colors it is only a reference.

If you are planning to change the color, then a design review application is required. At this time you may only use one of the 12 colors listed on the Authorized Exterior House Paint Colors document found on the Design Review Page of this website. Note that all homes in West Loch Fairways use the color Stream as the trim color. (Hyperlink same as above)

General Questions

A HOA is a legal entity created to manage and maintain the common areas of a community. Typically these “common areas” consist of things like pools, clubhouses, landscaping, parks, streets and roads.

HOAs can consist of single family homes, condominiums, or town homes and are typically setup by the original developer of the community with a set of rules called “Declaration of Covenants, Conditions, and Restrictions” (DCC&Rs) otherwise known as “DCC&Rs”. West Loch Fairways (WLF) is a Home Owners Association.

One of the primary functions of the WLF Association is to enforce and ensure that the “DCC&Rs” are adhered to by the individual homeowners. The guiding principles of these regulations are normally to help maintain property values and the quality of life within the community.

Yes, the only way an HOA can work correctly is if everyone who lives within its boundaries belongs to the HOA and pays dues.

The HOA consists of all owners within the geographic boundaries of the West Loch Fairways. Each and every owner is a member of the WLF Association. Membership is not optional. The Board of Directors consists of those owners who have been elected to conduct the day-to-day business of the WLF Association and make the decisions that affect all owners.

This is a trick question because only members of the Association can attend Board meetings unless specifically invited by the Board of Directors. If you own a house within West Loch Fairways (name on the deed) then by default you are a member of the Association. Members of the Association can participate in all but the Executive Session portion of the Board meeting. The Board meetings are held monthly. Please check with the Site Manager  as the meeting time and location change from time to time.

A management company or managing agent is contracted by the Board of Directors to provide such services as: Collection of assessments, supervision of subcontractors, obtaining bids for subcontracted services, providing financial statements and collection reports, as well as a general clearing house for problem solving, communications with homeowners and the Board of Directors and to serve in an advisor capacity. The management company reports directly to the Board and all decisions are made by a majority vote of the Board of Directors. Hawaii First is West Loch Fairways Association’s management company and Lynn Uyenco is our Property Manager.

In order to maintain and preserve market values of both the residential and common area property, WLF Association must develop funding plans for future repair or replacement of major common-area components, such as walkway lights, irrigation infrastructure, asphalt surfaces, concrete areas, fencing, signs, and much more. Thus, a Reserve Study provides guidance on how much WLF Association should be putting aside each month for reserves so it can meet the future obligations described above without requiring special assessments.

• Thoroughly read and examine the DCC&Rs that govern the community and make sure you can live with and abide by them.
• Get a copy of the financial statements of the HOA and have a person such as a lawyer or accountant examine them to make sure there is nothing irregular.
• Find out what the monthly dues are and make sure you can afford them.
• Find out if a reserve study has been done for long term replacement of major items such as heating, cooling, roads, buildings and roofs and how the reserve requirements are funded.
• Find out if there is any litigation pending against the HOA.
• Determine the last time and how often dues have been raised.
• Find out if there are any special assessments pending.

If residents cannot resolve a situation between themselves, then turn to your Association. Should you have a situation that does not appear to be resolved through neighborly means, and you are willing to actively participate in the enforcement in accordance with the DCC&Rs and Rules, contact the Site Manger or write a letter to the Board of Directors and if you’re able attend the monthly Board meeting. If the situation is deemed in violation of the DCC&Rs and Rules, the Board of Directors will institute the enforcement policy. Your continued assistance may be required.

Association Dues or Monthly Assessment is the periodic amount due from each homeowner to cover the operating expenses of the common area, hazard insurance, and provide for reserve funds for replacement of common facilities in future years. Your Dues are due the first of every month. Contact Hawaii First regarding specific questions to making your payment.

The budget is set upon specific guidelines for utilities, landscaping, administration, etc. Reserve funds are monies set aside for future expenses due to the life expectancy of certain items:  lighting, sidewalks, fencing, water feature etc. These amounts are then divided by the number of units in the Association, 720 Lots. The budget is developed by the Board of Directors and then submitted to the management company to follow.  The assessments are adjusted periodically if necessary, to meet anticipated expenses.

The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. If payments are late you will incur a monthly late fee.  The DCC&R’s and Bylaws allow the Association to charge late charges and proceed with a lien on your property, or foreclosure proceeding for nonpayment of assessments.

Covenants and Rules

The first thing is to count to ten and allow your heart rate to return to normal. Read the WLF Fine Procedure to understand the process that you have been entered into. Then determine your course of action. If you agree with the observations of the Site Manger take steps to fix the problem. It is always in your best interest to call the Site Manger to discuss the problem. This will help you understand the Site Manager’s expectation to resolving the issue and allow you and the Manager to come to an agreement. This also lets the Site Manger know that you are concerned and desire a resolution. If you do not agree that you are in violation of the covenants call the Site Manger to discuss the issue. If you are unable to resolve the matter with the Site Manager than write a letter to the Board of Directors and if you’re able, attend the monthly Board meeting to present your perspective. In all instances the key to resolving the issue efficiently and effectively is to communicate with the Association at some level as early in the process as you are able.

Unfortunately, unless you want to move, you will have to get rid of the goat. One of the most important things to do before buying a home in an HOA is to thoroughly read the DCC&Rs and Rules.

Any guest or visitor of West Loch Fairways may park in the visitor stalls during the hours posted on the signs fronting the stalls. Residents are not authorized to use the visitor parking stalls. Please consider your neighbors. If you are planning overnight guests contact the Site Manger to get an overnight parking pass for your guests.

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